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first_imgAssist the Director with all functions of the department.Perform administrative duties for multiple departments,including Facilities, Maintenance, Security, Environmental Service,Boiler Plant, and Student Housing.Organize and assign work orders in accordance with prioritiesand exercise sound judgment in various situations.Plan, schedule, and monitor work assignments through the workorder software.Handle inquiries and exercise judgment in referral to correctaction offices.Coordinate and manage purchase orders, vouchers, andcampus-wide utility invoices through the procurement and accountspayable software.Maintain all key forms and assist in maintaining the keyinventory software.Oversee all duties associated with parking for staff, faculty,students, and tenants.Schedule and document compliance related inspections, includingbut not limited to various life safety, OSHA, EPA, and MDNRregulations and inspections.Perform work that is confidential in nature and relieve theDirector of designated details.Assist the Director in the coordination, selection, andtraining of Security, Environmental Services, Maintenance, BoilerPlant, and support staff.Coordinate designated functions of the Facilities office of allcampus events that require the assistance of any Facilitiespersonnel.Be on-site as needed for various events to ensure thatFacilities responsibilities run smoothly, including weekendevents.Create and maintain records and notesPrepare reports, email communications, leases, and othermaterials.Draft/edit complex documents, act as a recorder at meetings andprepare minutes for attendees, and create briefing materials.Build and maintain effective communications and relationshipswith staff, faculty, and students.Coordinate campus moves/relocations with IT, vendors, internaldepartments, and other related parties as required.Exhibit initiative/independent thinking in solving problems andidentifying and accomplishing unassigned job tasks.Assist with matters related to Clery compliance.Track project expenditures as compared to the signed contracts,quotes, and available budget.Coordinate and manage the institutional deferred maintenancesoftware.Maintain call accounting software, including spreadsheets ofall phone extensions of employees and tenants.Assist in maintaining door access control and databases. Qualifications and Skills Self-starterAble to work independentlyAble to prioritize effectivelyDependable, reliable, and responsibleAble to communicate with all levels of the organizationPossess basic traits of honesty, integrity, loyalty,confidentiality, and avoidance of conflicts of interest A.T. Still University (ATSU) is seeking a Facilities Coordinator onthe Kirksville, Missouri, campus. The facilities coordinatorprovides administrative support for all the Facilities Departments.They will act as a liaison and coordinator between faculty, staff,student and Facilities, Maintenance, Environmental Services andSecurity. They will assist the Director of Facilities and Directorof Safety and Security with varied and often complex administrativefunctions including handling of confidential materials.Major Job Dutiescenter_img Personal Characteristics Bachelors degree required.Advanced knowledge of Microsoft Office and Googleplatforms.Advanced knowledge of office practices and procedures.Secretarial experience.B asic knowledge of building maintenance and emergencymanagement, helpful.Effective oral and written communications skills.PC skills required, with working knowledge of word processingand spreadsheet programs, and other related software programs.Basic understanding of accounting, especially as it relates topurchase orders, project management, and fixed assets.Strong organizational skills.Ability to work in a high volume/high pressure environment andmeet deadlines.last_img read more

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